to track records, orders, inventory, and even routine tasks. While Excel is a powerful tool for organizing data, it is not a suitable replacement for a dedicated database system. As a company grows and the amount of data increases, using Excel as a database can become a major security and efficiency risk. With limited access restrictions, poor visibility, and no integration capabilities, important data can be compromised or lost, potentially leading to major consequences for the business. In this article, we'll explore why using Excel as a database for routine company tasks is not a viable solution, and why it's crucial to invest in a more secure, scalable and customizable system.
Firstly, Excel files lack security measures that are necessary for a reliable and safe database system. Excel files are easy to access, copy, manipulate and share, which can lead to security breaches and data leaks. Unlike proper databases, Excel files don't offer robust security features, like encrypted access, user permissions, and data backups.
Secondly, Excel files are not optimized for visibility and access restrictions. As the company grows, Excel files quickly become unmanageable, leading to cluttered and disorganized data. It's also difficult to set access permissions and track user activity in Excel files, which increases the risk of unauthorized access.
Thirdly, customization and mobile-friendly interface options are limited in Excel files. Unlike modern databases, Excel files don't offer customizable fields, views, or forms. Excel files are also not mobile-friendly, which can be a significant drawback for companies that rely on remote work.
Lastly, integrating Excel files with other tools can be challenging, especially for automated workflows. Excel files are not designed to work with other databases or software, which can limit their usefulness in complex workflows.
While Excel can be a useful tool for data analysis and management, it should not be used as a primary database for company routine tasks. Security, visibility, access restriction, customization, mobile-friendly interfaces, and integration with other tools are all essential features that Excel lacks. A custom web system designed specifically for your company's needs is the best solution for managing your data effectively and securely. At KRTN, we specialize in creating custom web systems of any complexity to meet your company's unique requirements.